Description

• £32,000 - £36,000 depending on experience
  Full time, 9:30am - 6:00pm | Monday to Friday on-site
  South West London

About the practice

A well-established small to medium-sized architecture firm based in South West London is looking for a Practice Administrator to join the team.

This role will be the first point of contact and the face of the office, including welcoming clients and handling initial enquiries in a friendly, professional manner. It is a varied role, supporting a team of architects. You will play an important part in the day-to-day responsibilities of the team, working closely with colleagues to ensure efficiency across the office.

Main responsibilities

• Answer and monitor calls, forwarding them to the relevant person as required and take accurate messages
  Welcome guests, show them to the meeting room and offer refreshments on arrival
  Keep the reception desk tidy at all times
  Receive, sort and scan incoming post for the team
  Manage and forward emails that come into the general inbox
  Assist teams with administration duties, such as copying, filing, printing, and similar tasks
  Document control within the Document Management System
  Process expenses and team purchases, including courses and training
  Arrange and facilitate professional development programmes and events run by the company
  Order stationery and office supplies in line with budget
  Ensure meeting rooms are clean and ready for clients and visitors with tables clear, water refreshed, glasses clean, and similar preparations
  Arrange office maintenance as required
  Assist with information technology issues and liaise with external support providers
  Maintain and update the office website and social media platforms such as Twitter and LinkedIn
  Arrange and facilitate office socials
  Handle confidential matters with discretion
  Undertake any other duties as required for the smooth running of the office

Essential skills and experience

• Strong attention to detail and organisational skills
  Confident, with strong written and verbal communication skills
  Problem-solving ability
  Team-oriented, with a willingness to support colleagues
  Adaptable to different behaviours and working styles
  Ability to build and maintain good client relationships
  Discretion and professionalism at all times
  Proficient in Outlook including email and calendars, and Microsoft Office including Word and Excel

This position offers a competitive salary and great benefits within a supportive architectural practice.